Juniors Safeguarding Risk Assessment

DateAssessed byLocationNext review
24/12/2023Chris Davies
Clare Roberts
Newport17/12/24

What are the Hazards?Who might be harmedWhat are you already doing?Risk RatingWhat else can you do to control this risk?Resultant Risk Rating
Junior arrives at session and the coaches have no details of participant (including medical, parental contact details)Junior ParticipantParents to be required to register child(ren) for the session prior to attending, providing any medical details and contact details

Coach to discuss registration with parent and refer parent to the Membership secretary for support on sign up
M
Junior has a diagnosed medical condition or learning difficulty that has not been disclosed to the coaching teamJunior ParticipantParents to be required to register child(ren) for the session prior to attending, providing any medical details and/or details of additional learning needsMWelfare Officer to keep a record of all junior participants who have diagnosed medical conditions and additional learning needs and share these with the relevant coaches.

Welfare Officer to ensure coaching team are trained in supporting children with specific medical/learning needs if required.
L
Junior leaves the stadium unaccompanied &/or without the knowledge of parent or guardianJunior ParticipantParents to be required to approve Codes of Conduct (with regard to leaving the track & / or stadium)

Coach to monitor any potential risks (e.g. juniors leaving the training area)

Coach to report all incidents
to Welfare Officer
M
Lead Coach to ensure exit/entrance to the stadium is monitored by an adult throughout the session. Only parents & relatives to be allowed access.
L
Toilets & changing rooms are accessible by public during the sessionJunior ParticipantParents to be required to approve Codes of Conduct (with regard to leaving the track & / or stadium)

Coach to monitor any potential risks (e.g. juniors leaving the training area)

Coach to report all incidents
to Welfare Officer
M
Lead Coach to ensure exit/entrance to the stadium is monitored by an adult throughout the session. Only parents & relatives to be allowed access.
L
Participants quit session and become unsupervisedJunior ParticipantParents to be required to approve Codes of Conduct (with regard to leaving the track & / or stadium)

Coach to hand supervision responsibility to parent

Coach to report all incidents to Welfare Officer
LLead Coach to ensure participant does not leave stadium, if parent/guardian is not present. Participant to stay with lead coach or a supervising adult until parent takes over responsibility.
Possibility of photography of participants without consentJunior ParticipantParents to be required to approve Codes of Conduct.

Coach to be informed of any exceptions to photography policy

Coach to monitor any spectator taking photographs

Photographer to be asked to delete photographs

Coach to report all incidents to Welfare Officer
LLead Coach and Welfare Officer to review photography consent every 6 months for any changes.
Junior complains of bullying or threatsJunior ParticipantWelfare Officer Brief coaching team about procedure in advance.

Coach to collect all information, record incident & call Welfare Officer if immediate action is necessary.
M
Welfare Officer & Coach
to agree appropriate risk mitigation based upon details of the complaint
L
Lack of awareness of coaches or helpers about safeguarding matters creates a riskJunior ParticipantCoach to advise other coach / helper about codes of practice and advise training

Welfare Officer Brief coaching team about procedure in advance.
MWelfare Officer to maintain training & qualification records of all coaches & helpers

Welfare Officer to ensure that every coach or helper meets DBS requirements
L
Inappropriate behaviour of coaches or helpers lead to increase in safeguarding riskJunior ParticipantCoach to advise other coach / helper about codes of practice and advise training

Coach to notify welfare officer of any observations or information that has been passed on.

Welfare Officer Brief coaching team about procedure in advance.
MWelfare Officer to maintain training & qualification records of all coaches & helpers

Welfare Officer to ensure that every coach or helper meets DBS requirements
L
Complaint about coach or helperJunior ParticipantCoach or helper to inform Welfare Officer

Welfare Officer to investigate complaint
L